Gulf Alliance for Local Arts

    The following Job Descriptions are to assist the director and production staff with educating everyone involved in the production with expectations.

Director
    The Director is chosen by Gulf Alliance for Local Arts (GALA).  Depending on the production, (adult/youth; musical/non-musical; cast size, etc.) the following positions may or may not be needed.  The Director will be responsible for selection of the cast, production staff and volunteers to make the production the best it can be.  As noted in the descriptions, the cast members (and their parents) have responsibilities such as creating costumes, assisting with set construction and striking the set after the final performance.  GALA staff will provide the director with letters to help educate your volunteers, cast and crew of these expectations so that you are not left “holding the bag.”  Your job is to work with the Assistant Director, GALA staff, your cast and crew, as a liaison so that all entities understand their duties. 
    Additionally, for your protection and the safety of you and your cast, when working with children, two adults must be present at all times i.e., before, during and after rehearsals.  Children must not be left unattended at rehearsal facilities. The Director cannot be everywhere at once; however, it is the Director’s job to ensure that steps are taken to meet these requirements.  The Director will educate cast, crew and volunteers of expectations and appoint production staff members to assist with execution so that everyone involved with the production is in agreement and compliance.

Assistant Director
     The Assistant Director is responsible for helping rehearse the play. He/she should be able to attend all of the scheduled rehearsals. Once a play or scene is blocked the Asst. Director runs scenes while the director is busy with another group of actors. The Assistant Director will run a rehearsal if the director is unable to attend. During the run of the show, the Asst. Director will be backstage coordinating actors, set changes, and will be in constant contact with the stage manager.

Stage Manager
    The Stage Manager will be in charge of the technical end of the production. This person should be present at every rehearsal to note blocking and cues in his/her production book and organize actors. He/She is responsible for organizing crew members before and during the show, as well as, striking the set. He/She will call light and sound cues during the show. It is the responsibility of the Stage Manager to arrange with the Auditorium Manager for the design of the lights.
Musical Director
    The Musical Director will oversee the musical efforts of the production. She/he will rehearse the songs and music for the production with the actors and musicians. He/She will conduct the orchestra during the run of the show.

Choreographer
    The Choreographer should work in partnership with the Director and put movement and dance to songs and music as required. Choreographer should be at rehearsals and auditions as needed.

Assistant Choreographer
    This person will assist the Choreographer as needed. She/he should be present at rehearsals and auditions as needed.

Producer
    The Producer will work in partnership with the director. He/she will act as a liaison between the director and the parents of the children in the cast during rehearsals. She/he will gather all crew members’ names and other information needed for insertion in the program to give to the Program Coordinator two weeks before opening.  He/she will ensure set, costumes and props are done on time and within budget. The Producer needs to coordinate publicity and ticket selling efforts with the Advisory Committee of Crittenden Youth Theatre or Crittenden Community Theatre, depending on the production.

Lighting Operators
    This crew is needed during the run of the show to run the lighting board and/or operate spotlights. If needed, they should be able to come in and help hang lighting instruments and focus them where needed onstage. They are needed one week and a half before opening and during the set strike after the final performance.

Sound Designer/Operator
    The Sound Designer will assist in locating music and sound effects for the show and run the taped music and effects for the run of the show. She/He is needed one week and half before opening. The taped sounds are needed three weeks before opening.

Costume Coordinator
    The Costume Coordinator will work closely with the director and parents of cast members to find, borrow, or buy appropriate costumes for the play. She/he will organize the wardrobe crew for the play. The Costume Coordinator will organize the dressing rooms and police the cast in taking care of their costumes and dressing room area.  Note:  Costumes are the responsibility of the cast members and the Costume Coordinator is not a seamstress.  (For unusual instances only, the Production Staff may have to help create special costumes such as a dragon, tornado, etc.)

Wardrobe and Make-up Crew Members
    While it is the responsibility of the actors to provide their own costumes and hang them up in the correct spot after every show, persons will be needed to oversee these tasks. The wardrobe crew will also assist children in getting into costume and make-up and out. They are needed to assist in fast costume changes. These volunteers will be needed at rehearsal one and a half weeks before opening the show so that they can familiarize themselves with the production, the actors, and costume changes.

Set Coordinator
    The Set Coordinator will act as foreman during set construction and painting calls. She/he will work closely with the director and producer on design and budget requirements. Sets should be in place before the first dress rehearsal.

Set Construction Crew Members
    This crew will assist in constructing the set pieces required for the play. They will help create the scenery with the Stet Coordinator.

Set Painters
    These volunteers may or may not be the same volunteers on the set construction crew. Set Painters will paint the scenery for the play as well as the stage floor and any props needed.

Rehearsal Monitors
    Rehearsal Monitors will assist during rehearsals by monitoring children not onstage with the following: 
•    tutoring homework
•    keeping actors quiet when not involved in scene being worked
•    gathering up the next group of actors needed for the next scene to be worked
•    running/rehearsing lines
    One monitor is needed for each rehearsal; however, the director may choose to appoint several as needed, i.e. large cast or during tech week.

Program Coordinator
    A volunteer is needed to assemble the program for the production. (Samples will be provided.) The program Coordinator will gather all information (bios, sponsors, credits, etc). The program should be completed one week before opening.

Prop Masters/Mistresses
    The Prop Master, Prop Mistress, and the Director will compile a list of properties needed for the production. The Prop Master and Prop Mistress will then borrow, buy or create the props. The may enlist the set construction crew to help with large items. They will return all borrowed props at the end of the run.  They are responsible for creating a log of which each prop belongs to along with contact information. During the run, they will organize the prop table and collect props during the show as needed. They will be considered part of the backstage crew and assist with set changes, if needed.

Rehearsal Pianist
    The accompanist should be on hand at rehearsals and auditions to help actors learn songs and music for the production.

Special Effects
    Two people are needed to help secure, set up and execute special effects (as needed) in the play. These two volunteers will be needed during tech week and the run of the play as part of the backstage crew.